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Bylaws of the Knoxville Regional Transportation Planning Organization Executive Board

Metropolitan Planning Organization (MPO) is the agency that is responsible for preparing metropolitan transportation plans and transportation improvement programs (TIP) and demonstrating that plans and TIP conform before they are adopted. An MPO is established for each metropolitan area that has an urbanized population of 50,000 or more and is that organization designated as being responsible, together with the State of Tennessee, for conducting the continuing cooperative and comprehensive planning process under Section 134 of Title 23, United States Code and Section 5303 of Title 49, United States Code.

Article I - Name/Study Area
The name of the Metropolitan Planning Organization shall be the Knoxville Regional Transportation Planning Organization (TPO). The TPO shall be governed by the TPO Executive Board. The TPO study area shall include the Knoxville Urban Area as defined by the 2000 Census, as amended by the TPO Executive Board , and may include that area to become urbanized in 20 years.

Article II - Composition
The Executive Board shall be composed of principal elected officials of governmental jurisdictions participating in the Knoxville Regional Transportation Planning Process. Membership by jurisdiction is as follows:

The official representing the ETDD must be from a local government within the Knoxville Urbanized Area and is appointed by the Chair of ETDD for a term of two years.

Article III - Responsibilities
The Executive Board constitutes the forum for cooperative transportation decision making in the Knoxville Regional Area with responsibilities as follows:

1. Provide administrative and fiscal control;
2. Review and approve transportation planning and programming studies and reports;
3. Establish study committees as required to ensure cooperative, comprehensive, and continuing transportation planning;
4. Carry out the provisions of Section 1203 (Metropolitan Planning) of the Transportation Equity Act for the 21 st Century (TEA-21) or its successor;
5. Transportation Improvement Program cost overruns shall be administrated according to the policies outlined in the approved Transportation Improvement Program as amended.

Article IV - Organization

1. The Executive Board shall elect a Chair and Vice Chair from its membership. Such election shall be by a majority vote of that membership;
2. Election of officers shall take place on the first meeting of the calendar year and the term of office shall be for two years;
3. An officer is eligible to serve a maximum of two consecutive terms;
4. The TPO Director shall serve as permanent Secretary to the Executive Board, coordinate and schedule all meetings thereof, record proceedings and prepare minutes, prepare resolutions as adopted, and disseminate said minutes and resolutions as appropriate. The TPO Director shall be designated by the Executive Director of the Knoxville-Knox County Metropolitan Planning Commission;
5. The TPO Director shall coordinate all activities of the TPO and with professional staff assistance, accomplish analyses and documentation as assigned.

Article V - Duties of Chair

1. The Chair, or in his/her absence, the Vice Chair, shall preside at all meetings of the Executive Board;
2. The Chair shall authenticate, by his/her signature, all resolutions adopted by the Executive Board;
3. The Chair, or his/her designated representative, may represent the Executive Board at hearings, conferences, or other events as required;
4. The Chair may call special meetings when necessary. In the absence or refusal of the Chair, a majority of the Executive Board may call a special meeting.

Article VI – Meetings and Voting

1. The Executive Board shall meet at least quarterly as required to accomplish administrative control of the planning process and maintain certification;
2. Each Executive Board member may designate, in writing, a representative to serve at meetings during said member's absence;
3. The presence of a simple majority of the Executive Board membership or designated representatives at Board meetings shall constitute a quorum for business transaction;
4. Each Executive Board member shall have one vote.

Article VII - Rules of Order

1. The Executive Board shall conduct business as prescribed in Robert's Rules of Order Revised unless prescribed otherwise by amendment to these bylaws.

Article VIII - Amendment to Bylaws

1. These bylaws can be amended at any regular meeting of the Board by a majority vote of the membership, provided that the amendment has been submitted in writing at the previous regular meeting.

Article IX – RTPC/TPO Executive Board Relationship
The TPO Executive Board established the Regional Transportation Planning Council (RTPC) to foster cooperative regional transportation decision-making for the air quality Knoxville Non-Attainment Area. The TPO Executive Board and the RTPC shall meet to approve the following:

1. Area wide Regional Long Range Transportation Plan;
2. Regional Transportation Improvement Plan;
3. Policies, allocations, and funding Congestion Mitigation and Air Quality (CMAQ) projects;
4. Other regional issues that may impact transportation and air quality.

Joint meetings of the Executive Board and the RTPC shall follow TPO Executive Board Bylaws that guarantee fair and equal rights to those RTPC members who do not already serve on the TPO Executive Board. Each member shall have only one vote even if they serve on both the RTPC and the TPO Executive Board.

Article X -Memorandum of Agreement for Transportation Conformity Determination
There shall be in place a Memorandum of Agreement between the Tennessee Department of Transportation, the Knoxville Regional Transportation Planning Organization, and the Lakeway Area Metropolitan Transportation Planning Organization for the development of the Transportation Conformity Determination(s) under the 8-Hour Ozone Standard.